Helping you Serve
your Community

Just the Minutes, provides services to Property Managers and Condominium Boards to assist with administrative support.

We started out as "Just the Minutes" but we have grown. Speaking with property managers and boards across the country we learned there was a need for extra help on those tedious tasks.

Serving your community means juggling many priorities at once and when time sensitive and time intensive tasks come up we want you to think of us. We are ready to help.

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Services

Just The Minutes provides a full suite of services with a special focus on Condominiums and Home Owners Associations.

Minute Taking

Professionally trained Minute Taking services for Board Meetings, Owner's Meetings, and Annual General Meetings. All bookings include up to 2 hours of service with full minutes delivered within 72 hours after your meeting.

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Mailings

We offer full service printing - inserting and Canada Post delivery of your preliminary notices, general notices and other communications to owners. We have high speed printing and inserting capabilities to provide a cost effective service assisting you in meeting your notice requirements.

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Owners List

Keeping up to date on owner's lists, cleaning them to meeting specific import requirements with various vendors is often a challenge. We can help with special out reach services to verify information. We also help with simple matters like ensuring your owner's list meets specific formats for various vendors.

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Proxy Admin

Preparing for an owners meeting can often be a challenging task, especially with the added stress of collecting and validating the input of proxy forms. Our team of specialists can help collect, verify and input all proxy forms.

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Digitization

Often our clients are faced with the need to convert large quantities of paper to digital for easily accessible storage. At the corporation Turn Over declarations and other documents need to be digitized. As well from time-to-time owner consents and other forms collected often need to be input.

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Surveys

Keeping your finger on the pulse of the community is vital. We help you collect valuable input from your owners with surveys via email, text and phone touchpoints. We help from scripting the survey to summarizing results

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Electronic Consent

We know how costly the mailing of notices can be. By collecting consent to send communications electronically corporations can greatly reduces costs and the savings amount to several thousands of dollars each year. We can help with a closed-loop process to follow-up on getting the maximum participation possible.

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Governance Notices

Corporations are required to deliver PICs and ICUs from time-to-time. Just The Minutes can help in issuing these both via standard mail and electronically as required. We can quickly and efficiently manage the issuance of these packages and save you time and money.

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